Payments

Your money, in your account, with the arithmetic in public.

Payments here run through your organization's own Stripe account. Money settles straight to your bank; no card number ever touches our servers, and we never hold your funds. Families see your organization's name on their statement — not a mystery processor — which means fewer chargebacks and fewer confused emails to the registrar.

  1. 01 Published fees, once per checkout

    Card: 3.5% + $3.95. Bank: 1.8% + $2.49. Charged once per family checkout, not per child and not per registration. There is no second schedule of rates to request, no negotiated tier, and nothing to discover in month two. The platform itself is $750/year flat, unlimited registrations and admins — the full picture is on pricing.

  2. 02 Absorb it or pass it through — your call

    Your board chooses: absorb the processing fee as a cost of running registration, or pass it through to families at checkout. Either way the math is shown in dollars before anyone pays, and families always see the bank option and what it saves.

  3. 03 Bank payments cost about half — so the screens say so

    Every family-facing screen leads with pay-by-bank and shows the saving in dollars, because the difference is real money across a whole association. Apple Pay and the other wallets ride the card side for families who prefer them.

  4. 04 Payment plans that collect themselves

    A deposit now, installments on a schedule, charged automatically to the saved card or bank account — with reminders before, and retries when a charge fails. When a family falls behind, you can chase the payment in one message from the player's page: a note already written for where the money stands, with the pay link, kept on the payment's record.

  5. 05 Refunds done right

    Full or partial, netted correctly against platform fees, with a balance check before confirming — a refund never surprises your treasurer. If a family disputes a card charge and wins, it's booked the same way: you get an email, and the registration shows what's owed again.

  6. 06 Money that arrived offline is still money

    Check, cash, Venmo, Zelle — recorded against the registration with the check number or the handle beside it, so the register says how it arrived, not just that it did. Scholarships and board-approved write-offs record the same way. A family's printable statement shows every registration, what was charged, what came off it, what was paid, and what's left — across the whole family, on your letterhead.

  7. 07 Deposits that match the bank

    This is the part treasurers write home about. Every deposit Stripe sends your bank opens up to show exactly which registrations, sales, and bookings were in it. Reconciliation takes minutes instead of an evening of guessing which lump sum was which families.

  8. 08 QuickBooks, without retyping

    Put an account code on your forms and products, and each deposit — and each day of cash and checks — exports as a journal entry QuickBooks Online imports. The Finances page shows collected, refunded, fees, and payouts in one place: built for the board meeting, not an accountant.

What payments doesn't do

We don't hold your money, lend against it, or sell anything against your families' data — there's no float and no catch, there's just less to skim. We also don't set your fees, your refund policy, or your scholarship rules; those stay your board's decisions, recorded in the system instead of in a binder.

The math, once

Take a single $500 registration:

  • By card:$500 × 3.5% + $3.95 =$21.45
  • By bank:$500 × 1.8% + $2.49 =$11.49

Nearly ten dollars back on one registration, just for paying by bank — and if that $500 covers a family's whole checkout (it's charged once per checkout, remember), that's the entire processing cost. If your board passes fees through, the family sees exactly these numbers before they pay. If you absorb them, these are the numbers in your budget — no surprises either way. (Why the flat part of the fee matters more than the percentage: the pricing guide.)

Frequently asked questions

Whose Stripe account is it?
Yours. Your organization onboards once with Stripe; money settles directly to your organization's bank account. InSeasonHQ never holds your funds.
What do families see on their card statement?
Your organization's name. Statements that make sense mean fewer chargebacks and fewer "what is this charge?" emails.
Can families pay in installments?
Yes — deposit plus scheduled installments, charged automatically, with reminders and retries on failed charges. Families track what's paid and what's owed in their portal.
How does our treasurer reconcile deposits?
Every bank deposit breaks down to the registrations, sales, and bookings inside it, and deposits export to QuickBooks Online as journal entries with your account codes. Cash and check days export the same way.
We still get checks at the field. Problem?
No. Offline payments record against the registration with a reference, and scholarships and write-offs record alongside them — the register reflects the whole season.
What does it cost, all-in?
$750/year for the platform plus the per-checkout processing above — your board picks absorb or pass-through. First 30 days free; we set it up with you in an afternoon.

See the money side with your numbers in it.

Bring your registration fee and your player count; we'll run your arithmetic in the demo, not ours. Book a demo · How registration works

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